Quantity Surveyor

Experience:

4-6 Years of experience in corporate interiors fit-out projects.

Roles & Responsibilities:

QS – C&I

• Co-ordinate with other Departments or Sub Departments ( to or if need be ) Negotiating on rates, calling in comparatives, making rate contracts, and processing work orders and or purchase order or annual contracts.
• Forward and follow-up on vendor enquiries for production and pricing needs.
• Track PO, Deliveries, Invoices, Prepare Capex for each Site and Track Budget Vs Actual
• Identifying and developing a network of suppliers for Building Products especially in Interiors Segment - Wallpapers, Tiles, Laminates, Veneers, Fabrics etc.
• Managing supplier relations and negotiating contracts, prices, timelines etc.
• Maintaining the supplier database, purchase records, and related documentation.
• Handle the RFQ's received from customers by ensuring best rate sourcing
• Ensure all RFQs are quoted within time to customers
• Ensure supplier side contracting in place to serve customer orders with minimum delay
• Ensure on-time fulfilment rate of 99%+
• Maintain high level of coordination for updates with senior top management.

QS - MEP - Billing and Invoicing:

• Prepare and submit accurate and timely interim and final MEP bills for the commercial interior fit-out projects.
• Ensure that the billing aligns with the work completed, contract terms, and agreed milestones.
• Process monthly valuation of MEP works, including evaluating progress and applying the correct rates for variations.
• Review subcontractor invoices and ensure that billing is in line with the contract and work completed.
• Track and monitor MEP costs throughout the project lifecycle, ensuring the project stays within budget.
• Identify and report on any discrepancies between actual costs and budgeted costs for MEP works.
• Prepare and update cost reports for MEP work, detailing forecasts and any changes to the scope or cost.
• Manage and process variations related to MEP works, ensuring that all changes are properly documented and billed.
• Assess and evaluate change orders for MEP work and update billing accordingly.
• Coordinate with the project team to get approvals for any additional works or changes before invoicing.
• Verify and reconcile subcontractor claims against work completed for MEP-related services.
• Liaise with subcontractors and suppliers to ensure that payment applications are submitted correctly and timely.
• Ensure subcontractor invoices are paid in accordance with contract terms and the project schedule.
• Review contracts for MEP works to ensure accurate billing and cost tracking.
• Maintain and update financial documentation related to MEP work, including payment schedules and invoice registers.
• Assist in the preparation of the final account for the project by compiling all billing records and resolving any outstanding financial issues.

Reporting & Documentation:

• Prepare monthly reports on the MEP billing status, including any pending payments, disputes, or issues that need to be addressed.
• Ensure all financial records are accurate, up-to-date, and in compliance with company policies and accounting standards.
• Provide regular financial updates to senior management and stakeholders on MEP billing and costs.

Qualifications & Skills Required:

• Bachelor’s degree in Quantity Surveying, Construction Management, or a related field.
• Experience with budget management and Project planning skills
• Strategic thinker and leader with Consulting experience with a focus on operations management
• Prior experience in a Supplier side role
• Managed dealer and distributor relations and procurement across different segments in the past and knows how to manage them
• Detail Oriented
• Great communication skills and a proven ability to work as part of a tight-knit team
• Minimum [X] years of experience in Quantity Surveying, with a focus on MEP billing in commercial interior fit-out projects.
• Strong understanding of MEP systems and related costs in commercial construction projects.
• Proficiency in cost management software, MS Excel, and other relevant tools for billing and reporting.
• Strong knowledge of construction contracts, specifically in MEP works.
• Excellent attention to detail and organizational skills.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work independently and as part of a team.
• In-depth knowledge of local regulations and standards related to MEP works in commercial interior fit-out projects.