Experience:
2-4 Years of experience
Key Responsibilities:
- Welcome and greet all visitors, clients, vendors, and employees in a professional and courteous manner.
- Manage visitor registration, maintain visitor logs, issue visitor passes, and ensure adherence to security protocols.
- Maintain and organize office records, documents, files, and administrative data for easy retrieval and compliance.
- Provide administrative support to the Head of Administration and senior management for day-to-day operations.
- Manage office stationery inventory, pantry supplies, and consumables by monitoring stock levels and raising purchase requisitions on time.
- Coordinate with procurement and vendors to ensure timely delivery of office supplies.
- Supervise housekeeping staff to ensure office cleanliness, hygiene, and maintenance standards are consistently met.
- Monitor housekeeping materials and cleaning supplies, ensuring adequate stock availability at all times.
- Coordinate with facility vendors for office maintenance, repairs, pest control, and other soft services.
- Schedule and coordinate meetings, training sessions, conference room bookings, and visitor arrangements.
- Work closely with HR, Finance, IT, Security, and other departments to ensure smooth administrative operations.
- Support senior management by coordinating travel arrangements, meeting logistics, guest hospitality, and other administrative requirements.
- Handle incoming calls, emails, and courier services efficiently.
- Ensure the reception area, meeting rooms, and common areas are maintained in a professional and presentable condition.
- Prepare periodic administrative reports related to inventory, vendor services, facility maintenance, and office operations.
- Perform any other administrative and facility-related responsibilities assigned by management.
Skills Required:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Good vendor coordination and inventory management skills.
- Ability to work independently and handle multiple priorities.
- Professional appearance with a customer-service-oriented attitude.
- Strong attention to detail and problem-solving skills.
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